When is it mandatory to notify a user agency regarding a modified record?

The requirement to notify a user agency when a record has been modified is particularly crucial when the modification affects the agency's investigation. This is because investigations often rely on accurate and up-to-date information for decision-making and action plans. A change in the data—whether it involves new evidence, updates to existing evidence, or changes in status—can significantly impact the direction or outcome of the investigation. Therefore, ensuring that the user agency is promptly informed of such modifications is essential for maintaining the integrity of the investigative process and ensuring that all involved parties are aligned with the current facts.

While modifications related to financial information, shared records, or sensitive classifications may warrant attention, those situations do not inherently compromise an ongoing investigation in the same direct manner. The primary focus in such scenarios remains on the implications for an investigative process, making it paramount that affected agencies are kept in the loop regarding any changes that could influence their work.