What must an originating agency do during the validation process of an IDACS record?

The validation process of an IDACS record is crucial for maintaining the integrity and reliability of the database. An originating agency is responsible for confirming that the record in question is both complete and accurate. This step ensures that the data represents the most current and factual information available, which is essential when the record is utilized for law enforcement purposes.

The validation process requires agencies to check for any discrepancies or missing information, making necessary updates to rectify any issues they discover. By confirming the completeness and accuracy of the records, agencies help uphold the standards of data quality and trustworthiness that are vital for effective law enforcement operations and decision-making.

The other options suggest actions that do not align with the validation process. For instance, updating records every 30 days might seem proactive, but the validation specifically pertains to confirming the accuracy rather than the frequency of updates. Archiving records older than 90 days and automatically deleting outdated entries delve into record retention policies rather than the essential validation effort, which focuses on ensuring that existing records are correct.