How should agencies handle related records that involve different ORIs?

When dealing with related records that have different Originating Agencies Identifier (ORI) numbers, linking them in the system is a best practice. This method allows for a more integrated and cohesive view of the records, facilitating easier access and efficient handling by law enforcement personnel.

Linking records helps ensure that when officers or agencies are accessing information, they can see a complete picture and understand how different cases or pieces of data may be interrelated. This capability is essential for effective collaboration among various agencies and addresses issues that might not be apparent when records are kept separate.

While separating records is important for data integrity and accountability, and verifying records enhances accuracy, linking gives agencies a streamlined approach to manage interrelated information. Notifying all affected agencies may be necessary in some contexts for collaboration or coordination purposes but is not directly related to the technical handling of records in a system. Therefore, linking records serves to create an effective workflow and promotes thorough investigation practices.